Professional Emails

When sending professional emails, it’s important that your message is perfect. You don’t want to miss an opportunity by making any mistakes – either in how you write the email, how you send it, or how you follow up at a later time.

You should always make sure your message is organized and professional. Here’s what to include in your email and how to sign it:

Subject Line


Email text – Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip.

Professional Closing,


Here’s a Sample:

Subject Line: Welcome to the Job Ready Bucket List

Hello Jane,

Congratulations and welcome to the Job Ready Bucket List. Don’t forget to join our LinkedIn Group. You can find more resources on our class website. Looking forward to working with you.


Annalee Shelton
Sr. Associate Director
Partnership UCLA / Alumni Career Programs
UCLA Alumni Affairs
264A Haines Hall, Los Angeles, CA 90095


A professional looking signature can quickly legitimize your correspondence. Your signature can be simple, like the following from Lily:

Lily Rosenberg
UCLA Class of 2018

It can also deliver more information about you. Here’s another sample from Carlos:

Carlos Enrique Diaz
University of California, Los Angeles
Undergraduate Student – History Major
Email: xxxx
Phone: xxxx

Signatures from your phone

Make sure your signature is also showing when you email and/or reply from your phone.